Since the start of the COVID-19 pandemic in spring 2020, the Cleveland Institute of Art has continued to plan for maintaining a healthy environment when our community is on campus.
• Submit your questions about our pandemic planning by visiting my.cia.edu/CovidComment.
• View our COVID-19 Dashboard.
The CDC's Community Level for Cuyahoga County is currently MEDIUM. Please refer to the Face Coverings section for a detailed explanation of what masking requirements are in place at CIA as a result of this CDC assessment.
Policy: All COVID protocols outlined below—vaccination/booster requirements, masking requirements, testing policies and more—will remain in place until further notice. If/when policies change, this page will be updated accordingly.
CIA works in partnership and consultation with the office of Ohio Governor Mike DeWine, University Hospitals of Cleveland, Case Western Reserve University, the Cuyahoga County Health Department, the City of Cleveland and the Centers for Disease Control.
Policy: Visitors to CIA are required to adhere to the masking requirements outlined below in the Face Coverings section. In short, CIA's masking policy will be based on the CDC's Community Level for Cuyahoga County.
Visitors are encouraged to be vaccinated and boosted against COVID but are not required to be. As such, proof of vaccination need not be shown upon entry.
Visitors include all non-CIA employees and non-degree seeking students, public-programming patrons, visiting artists, guest speakers, parents, alumni, Board members, community partners and others.
Examples of public-programming patrons include but are not limited to families attending Open House or taking part in campus tours; visitors to Reinberger Gallery and the Ann and Norman Roulet Student + Alumni gallery; Cinematheque filmgoers; Lunch on Fridays attendees; and visitors to the Jessica R. Gund Memorial Library.
This CDC assessment factors in hospital beds being used, hospital admissions and the total number of new COVID-19 cases in an area, and using that information, classifies a county’s community level as LOW, MEDIUM or HIGH.
Based on the community level, the following protocols will be in place at CIA:
When at MEDIUM or HIGH, life-drawing models who are fully vaccinated will be allowed to remove their masks during modeling sessions only (and if they feel comfortable doing so). Students and faculty in those classes must remain masked.
Please note that if you have classes or appointments at Case Western Reserve University, you must still adhere to its masking policy. CWRU's current prevention measures (including masking) can be reviewed here.
Timing + Communication: Every Friday, members of the COVID Task Force will check the CDC’s assessment of Cuyahoga County and use that community level to determine whether there will be a change to the current mask-wearing protocols for the following week.
If a change in masking protocols is necessary due to an increased or decreased community level, a message will be sent that Friday to CIA email addresses for students, faculty and staff. Publicly, it will be communicated via updates to CIA’s website, including on the homepage and at cia.edu/covid, and updates to the monitors throughout the academic building. In addition, signage at all five of CIA’s entrances will reflect that week’s community level and mask-wearing requirements. If a community level changes from the previous week, signage updates will be made as early as possible Monday morning.
If there’s no increase or decrease in Cuyahoga County’s community level, no email will be sent but the current status will remain visible publicly on the website, on monitors and at the entrances.
Outdoors: CIA community members and visitors who are fully vaccinated no longer need to wear a mask when outdoors on campus. Those who aren't fully vaccinated, or who aren't vaccinated at all, may remove their masks outdoors only if they maintain a safe physical distance of 6 feet.
Types of masks: CIA encourages the use of N-95 masks, which are considered top-of-the-line for filtering out airborne particles. Also encouraged are KN-95 and KF-94 masks, but keep in mind many counterfeit KN-95 and KF-94 masks are on the market. The CDC offers guidance for identifying counterfeits. If surgical or cloth masks are all that are available to you, CIA encourages you to wear both simultaneously, placing the cloth mask over the surgical mask. The more snug the fit, the better your face covering(s) will protect you and those around you.
Fall 2022 classes: Those participating in fall classes for Adults and Young Artists are considered visitors to CIA and must adhere to the visitor protocols outlined on this page related to masking. As visitors, participants in fall classes are not required to be vaccinated.
Residential programs: Those enrolled in Pre-College or Summer Teacher Residency—programs that result in living and learning on campus for extending periods of time—are required to be fully vaccinated. Instructions on how to comply with that requirement will be communicated prior to classes starting. Exemptions will not be granted.
Policy: CIA students, faculty and staff are required to be fully vaccinated against COVID-19 or receive an approved exemption. Those with information on file from a previous semester needn’t take action unless their vaccination status has changed.
Students and employees new to CIA and who are vaccinated should refer to the Vaccination Status Form section below. Those who would like to request an exemption should refer to the Exemption Options section below.
Exemption Options: Students and employees who cannot receive a COVID vaccination may request a medical or religious exemption, which are subject to review by the Dean of Students and Vice President of Human Resources + Inclusion, respectively. Those who receive an exemption will be required to wear a mask at all times.
Students and employees completing an online exemption form will need to save it as a PDF prior to submitting. They will need to upload this PDF into their respective Vaccination Status form. Students and employees who print and fill out a form by hand will need to scan it in order to upload into their respective Vaccination Status form.
In addition, anyone whose medical care professional is preventing completion of their medical exemption request is required to communicate that to either the Dean of Students (for students) or Vice President of Human Resources + Inclusion (for employees) prior to the deadline and provide proof of the delay.
Vaccination Status Form: Compliance with CIA’s vaccine policy requires uploading a vaccination card or approved exemption form. Students must use this site. Employees must use Paycor. Instructions on how to do so are here. Both are compliant with HIPAA regulations. A CIA ID number is required is complete the student form. Those can be obtained by logging into myCIA and visiting “Profile and Settings.”
Missing Vaccination Cards: Those who’ve lost their vaccination card or don’t have a copy should contact their vaccination provider directly. Those who can’t should contact their local health department. Ohio’s health departments can be found here. Those vaccinated outside of Ohio should contact their state board of health to start this process.
Compliance: Those who do not comply with CIA’s vaccine mandate—whether through vaccination or exemption—will not be allowed on campus. As a reminder, you're considered fully vaccinated two weeks after the final doses or your vaccine (two doses for Pfizer and Moderna; one dose for Johnson & Johnson). Ohioans still in need of a vaccine can start their search for one here. Those living elsewhere in the U.S. can search here.
Policy: CIA students, faculty and staff will be required to have a COVID vaccine booster shot. Those eligible for a second booster are encouraged to get it. However, this is not yet a CIA requirement given that, to date, the CDC has only authorized a second booster for those 50 and older and for those who are immunocompromised.
Deadlines: Booster eligibility begins five months after completing the primary Pfizer/Moderna vaccination series and two months after completing the primary Johnson & Johnson vaccination. Boosters can be obtained at most pharmacies and medical centers at no cost.
Those who've recently tested positive should get a booster when they're eligible. Anyone in that situation must wait until they've recovered from all COVID symptoms and they've met CDC requirements for ending quarantine or isolation before they can get a booster. If your doctor has provided you with specific instructions for receiving your booster based on your health or the severity of your symptoms, be sure to report such circumstances to the appropriate contact. Students should share that info with Dean of Students Jesse Grant, and employees should provide that info to Charise Reid, Vice President of Human Resources and Support Services + Chief Inclusion and Equity Officer.
Exemptions: CIA-approved exemptions for COVID-19 vaccinations apply to the booster as well.
COVID tests: Students and employees can obtain COVID tests from the Office of Student Affairs or from the Office of Human Resources, respectively.
Surveillance testing: CIA will not conduct surveillance testing during the Fall 2022 semester.
Awaiting results: Per CDC guidelines, those without symptoms and without known exposure to COVID-19 are no longer recommended to quarantine while awaiting screening test results.
Entering CIA: Entrance A, Entrance B and Entrance C have been designated as the main points of entry during hours of operation. Entrance C will also be open as a point of entry during Cinematheque screenings and other events. Visit the Building Hours page to see building access hours.
CIA-sanctioned travel and personal travel: CIA encourages students, faculty and staff to follow best practices when traveling domestically or internationally. Per the CDC, recommended practices include making sure you're up to date with vaccines and boosters; wearing a mask indoors when in public transportation vehicles or hubs; canceling travel if you’ve tested positive for COVID or are experiencing symptoms; checking the CDC’s current COVID-19 Community Level for your destination; and testing yourself for COVID as close to the time of departure as possible.
Reporting: The Office of Human Resources and the Office of Student Affairs will be responsible for monitoring infection reporting and assessing and evaluating special accommodation requests. General updates will be posted to CIA's COVID Dashboard. Communications about new or heightened risk factors or about facility and classroom closures will be sent via email on an as-needed basis.
Enforcement: Community members are asked to pledge to comply with all safety policies. Those who repeatedly violate CIA safety policies will be subject to disciplinary action.
CIA community members who test positive for COVID will be required to follow the following protocols for isolation:
Exposure: Per the CDC, those who were exposed to COVID or have been told by a public health authority that they were exposed should follow these steps for 10 days following exposure. These steps include wearing a high-quality mask, watching for symptoms and getting tested at least five full days after exposure. As a reminder, “exposure” is defined as being in close contact (within 6 feet) of an infected person (laboratory-confirmed or clinical diagnosis) for a cumulative total of 15 minutes or more within a 24-hour period.
Active cases: To view number of active cases within our campus community, please refer to CIA's COVID Dashboard. This is updated in real time. Due to privacy laws, names of CIA community members with COVID may not be disclosed. However, those affected will be contacted through the contact-tracing process (either via CWRU Health Services if students, county health department if employee).
Supplies: The Office of Facilities Management + Safety supplies hand sanitizer and personal protective equipment, such as masks, in frequented spaces and other high-traffic areas.
Personal spaces: Students, faculty and staff are responsible for maintaining clean and sanitized surfaces and equipment in their own workspace or studio throughout the day.
Stay informed: CIA students who take classes at CWRU and/or use their student services (dining halls, health and counseling center, athletic center, etc.) must be aware of the university's COVID policies. The most up-to-date information can be found here.
CIA's COVID Task Force consists of students, faculty and staff members who represent a vast cross-section of the College. It regularly monitors guidelines set forth by the CDC and relevant local government agencies, and it meets on a biweekly basis to discuss, evaluate and refine protocols based on those guidelines and other public health factors. Questions for the COVID Task Force should be submitted here.
Michael C. Butz
Director, College Communications + External Relations
Director, Facilities and Safety
Associate Vice President, Student Affairs + Dean of Students
President + CEO
Chief of Public Safety
President, Faculty Senate
Associate Vice President, Information Systems and Technology
Vice President, Institutional Advancement + External Relations
Vice President, Human Resources and Support Services + Chief Equity & Inclusion Officer
Director, Enrollment Marketing
Chair, Staff Council
Associate Director, Network Administration
Assistant Dean, Student Affairs + Student Life and Housing
Yvette Sobky Shaffer
Vice President, Enrollment Management + Marketing
Vice President, Business Affairs + Chief Financial Officer
Vice President, Academic Affairs + Dean of Faculty
Student Leadership Council representative
July 27, 2022: Update to CIA masking policy
December 22, 2021: Update on COVID-19 vaccine booster requirement for Spring 2022 semester.
July 30, 2021: COVID-related mandates and updates for Fall 2021 semester
Care Safety for all stakeholders
Curricular Continuity Successful delivery and accessibility of learning outcomes
Community Maintaining engagement, building affinity, sense of belonging
Creativity Fostering a culture of creativity and innovation
Compliance Operating within governmental, accreditation and ADA standards
Communication Maintaining effective and regular communications with our stakeholders