share this

COVID-19 Update
On-campus classes and public programs suspended
Share This Search
Alumni

About . Safety + Security . FAQ: Employees 

FAQ: Employees

As announced Monday, March 16, beginning Wednesday, March 18, CIA is asking employees to only come to work if it's essential to continuing operations of the school. Employees that are able to work from home are asked to do so. Your supervisor will discuss how each department will implement this new protocol. If you feel that you need to come into the building, please let your supervisor know.


 

Does the Families First Coronavirus Response Act (FFCRA) apply to CIA employees?

March 27, 2020: Yes. Read more about the FFCRA Act here.

Does my employee health plan cover COVID-19 testing?

March 25, 2020: Anthem is waiving any costs for testing and related visits for COVID-19. See Anthem COVID-19 FAQs for more information

Can I access myCIA from home?

March 23, 2020: Yes, so long as you have internet access, you should be able to access myCIA from any device. To better accommodate the needs of the CIA community engaging in online teaching and learning, we have increased the myCIA idle session timeout from 30 minutes to 2 hours.

As a reminder, when logged into your account, you have access to confidential and FERPA-protected information, so it is absolutely essential that you log out when you are not using myCIA. 

Will employees be working remotely for the remainder of the semester? 

March 20, 2020: While instruction will be delivered online for the remainder of the semester, we don't have a return date for employees at this time. The College will continue to monitor recommendations by the State and Federal governments, and let everyone know when it makes sense to return to campus.

Do employees who travel in their personal lives need to inform CIA?

March 20, 2020: Yes, we are asking all employees who travel for any reason to report that to us and to stay away from campus for 14 days after their return. Currently, CIA staff members who can work from home are doing so.

Will I continue to be paid during this period?

March 17, 2020: Yes, employees will continue to be paid as usual. 

How do we complete time sheets during this time?

March 25, 2020 (clarification for hour employees working 35 hours or more):

Hourly employees working less than 35 hours per week:
Time sheets for hours worked through Tuesday, March 17, 2020 should be submitted via email to Payroll (amsigler@cia.edu) by Monday March 23, 2020. If your supervisor is not available to sign it, send the time sheet with only your signature.

For the period beginning Wednesday, March 18, 2020, the Business Office will process your pay based on a formula that averages your pay for the last three pay periods (February 15, February 29 and March 15). Models will be paid according to their scheduled assignments for the period beginning Wednesday, March 18, 2020. 

Hourly employees working 35 or more hours per week:

Time sheets for hours worked through Tuesday, March 17, 2020 should be submitted via email to Payroll (amsigler@cia.edu) by Monday March 23, 2020. 
 
For the period beginning Wednesday, March 18, 2020, you will not need to complete a time sheet while working remotely. Your pay will continue per your regular schedule.  

 

Time-Off Reports:
Time-Off Reports should be completed and sent to your supervisor for signoff, then forwarded to Payroll (amsigler@cia.edu) while we work from home. 

Can I work remotely?

March 17, 2020: We are asking all employees who can work remotely to do so. Please discuss with your supervisor. Our first priority is the health and safety of our community. 

Conditions at home do not allow me to work remotely. Can I come to work?

March 17, 2020: You are expected to coordinate and finalize arrangements with your supervisor. You and your supervisor should be mindful of practicing social distancing if you do agree to work on campus.

How will I stay in touch with my department?

March 17, 2020: It is important that employees make a point to regularly check their email for not only updates on school protocol, but also projects and work assignments. 

What if I start feeling ill? Should I call in sick?

March 17, 2020: If you develop any symptoms at home or at school, please notify your supervisor and Human Resources by email, so that we can be aware of exposure in the CIA community. All responses will remain confidential.

If you have reason to be you have been exposed to COVID-19, either directly (you have had close contact with someone who has been diagnosed with COVID-19); or secondarily (your co-habitating partner had direct contact with someone who has been diagnosed with COVID-19), you should immediately contact your healthcare provider for further instructions. Additionally, CIA requires that you self-quarantine for 14 days and be free of symptoms before returning to campus.

Who should I notify if I test positive for COVID-19?

March 17, 2020: We ask that you notify the Human Resources department immediately after a positive diagnosis. Your identity will remain confidential; we ask so that we can be aware of exposure in the CIA community.

What if I get sick but I’m out of sick time?

March 17, 2020: Sick-time benefits are being reviewed in light of this situation. We will update you with details as we have them.

Will I lose vacation time if I'm unable to use it?

March 17, 2020: Human Resources and the Business Office will review our vacation policy to reduce the amount of negative impact you may experience due to travel restrictions.

Will I be able to meet with CIA’s wellness coach to fulfill my insurance obligations?

March 17, 2020: Yes. Nathan will be conducting telephonic meetings. Schedule your appointment as usual, providing your phone number.

Can I meet with external partners/vendors/other outside groups?

March 17, 2020: Meetings with outside groups should be conducted via teleconference.

Will mail service still continue?

March 17, 2020: Delivery of work-related packages to employees will continue to be accepted. Please email Facilities if you are expecting a delivery. 

The mailroom will be open to faculty and staff on Mondays and Fridays only. Outgoing mail will take place on Fridays only. All mail to be sent from CIA must be dropped off at the mailroom by end of business on Thursdays.

What steps is CIA taking to ensure that the building is appropriately cleaned and disinfected?

March 13, 2020: Cleaning personnel have been concentrating their efforts on heavily used community areas and high-touch areas in both the academic and residence halls, such as public-area door handles, elevator call buttons, handrails etc. This updated cleaning protocol will continue until further notice. Cleaning staff will not be cleaning private offices at this time.

What resources are available for faculty for online instruction?

March 13, 2020: Web tutorials and virtual trainings for myCIA course management and meeting technologies have been created and recorded for ongoing reference. Pedagogical resources, equity, and access considerations and reference articles have also been  compiled and shared in the Faculty Resources section of myCIA. All faculty should use myCIA and CIA’s official Google suite (your cia.edu email, not a personal gmail account) for course management. For assistance with myCIA please contact Matt Minnich at mminnich@cia.edu

What are the FERPA considerations for online meeting delivery and course management?

March 13, 2020: All faculty and staff must continue to adhere to the Family Educational Right to Privacy Act (FERPA), as these regulations remain in effect regardless of course delivery mode. Therefore, during our period of online course delivery, faculty and staff need to remain vigilant in protecting a student’s right to educational privacy.

Is CIA banning all travel for employees?

March 13, 2020: All work-related travel has been canceled. While CIA cannot prohibit employees from traveling, we strongly recommend adhering to CDC guidelines and federal restrictions regarding travel.

How are reimbursements being handled for canceled business travel?

March 13, 2020: Employees should make every effort to recoup costs for canceled travel. Most airlines, for example, have waived cancelation or rescheduling fees, and most conferences are issuing refunds or credits. Employees unable to arrange for refunds should contact the Business Affairs office.