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Continuing Education

About . Safety + Security . FAQ: Employees 

FAQ: Employees

As announced Monday, March 16, beginning Wednesday, March 18, CIA is asking employees to only come to work if it's essential to continuing operations of the school. Employees that are able to work from home are asked to do so. Your supervisor will discuss how each department will implement this new protocol. If you feel that you need to come into the building, please let your supervisor know.

What's the policy on submitting timesheets?

June 3, 2020: Effective June 1, employees are asked to submit the following:

  • Non-exempt (hourly) employees should submit timesheets for any time off taken during our working from home period March 17–May 29.  (Only vacation, sick or personal hours must be submitted for that period.)
  • Exempt (salaried) employees should submit Time Off Reports for any time off you have taken during our working from home period March 17– May 29. 

Does the Families First Coronavirus Response Act (FFCRA) apply to CIA employees?

March 27, 2020: Yes. Read more about the FFCRA Act here.

Does my employee health plan cover COVID-19 testing?

March 25, 2020: Anthem is waiving any costs for testing and related visits for COVID-19. See Anthem COVID-19 FAQs for more information.

Do employees who travel in their personal lives need to inform CIA?

March 20, 2020: Yes, we are asking all employees who travel for any reason to report that to us and to stay away from campus for 14 days after their return. Currently, CIA staff members who can work from home are doing so.

How do we complete time sheets during this time?

March 25, 2020 (clarification for hour employees working 35 hours or more):

Hourly employees working less than 35 hours per week:
Time sheets for hours worked through Tuesday, March 17, 2020 should be submitted via email to Payroll (amsigler@cia.edu) by Monday March 23, 2020. If your supervisor is not available to sign it, send the time sheet with only your signature.

For the period beginning Wednesday, March 18, 2020, the Business Office will process your pay based on a formula that averages your pay for the last three pay periods (February 15, February 29 and March 15). Models will be paid according to their scheduled assignments for the period beginning Wednesday, March 18, 2020. 

Hourly employees working 35 or more hours per week:

Time sheets for hours worked through Tuesday, March 17, 2020 should be submitted via email to Payroll (amsigler@cia.edu) by Monday March 23, 2020. 
 
For the period beginning Wednesday, March 18, 2020, you will not need to complete a time sheet while working remotely. Your pay will continue per your regular schedule.  

Time-Off Reports:
Time-Off Reports should be completed and sent to your supervisor for signoff, then forwarded to Payroll (amsigler@cia.edu) while we work from home. 

The state's stay-at-home order was lifted in May. Should I continue to work remotely?

June 3, 2020: You should coordinate arrangements with your supervisor. When you are at CIA, you must wear a face covering anywhere in the building that you may encounter others. 

What if I start feeling ill? Should I call in sick?

March 17, 2020: If you develop any symptoms at home or at school, please notify your supervisor and Human Resources by email, so that we can be aware of exposure in the CIA community. All responses will remain confidential.

If you have reason to be you have been exposed to COVID-19, either directly (you have had close contact with someone who has been diagnosed with COVID-19); or secondarily (your co-habitating partner had direct contact with someone who has been diagnosed with COVID-19), you should immediately contact your healthcare provider for further instructions. Additionally, CIA requires that you self-quarantine for 14 days and be free of symptoms before returning to campus.

Who should I notify if I test positive for COVID-19?

March 17, 2020: We ask that you notify the Human Resources department immediately after a positive diagnosis. Your identity will remain confidential; we ask so that we can be aware of exposure in the CIA community.

Will I lose vacation time that I've been unable to use?

June  3, 2020: There will be no restriction on vacation rollover this year. Any unused vacation balance on June 30, 2020 will be  rolled over to the new fiscal year. Excess vacation will need to be used by June 30, 2021. 

Will I be able to meet with CIA’s wellness coach to fulfill my insurance obligations?

March 17, 2020: Yes. Nathan will be conducting telephonic meetings. Schedule your appointment as usual, providing your phone number.

Can I meet with external partners, vendors, or other outside groups?

March 17, 2020: Meetings with outside groups should be conducted via teleconference.

Will mail service still continue?

March 17, 2020: Delivery of work-related packages to employees will continue to be accepted. Please email Facilities if you are expecting a delivery. 

The mailroom will be open to faculty and staff on Mondays and Fridays only. Outgoing mail will take place on Fridays only. All mail to be sent from CIA must be dropped off at the mailroom by end of business on Thursdays.

What steps is CIA taking to ensure that the building is appropriately cleaned and disinfected?

March 13, 2020: Cleaning personnel have been concentrating their efforts on heavily used community areas and high-touch areas in both the academic and residence halls, such as public-area door handles, elevator call buttons, handrails etc. This updated cleaning protocol will continue until further notice. Cleaning staff will not be cleaning private offices at this time.

What are the FERPA considerations for online meeting delivery and course management?

March 13, 2020: All faculty and staff must continue to adhere to the Family Educational Right to Privacy Act (FERPA), as these regulations remain in effect regardless of course delivery mode. Therefore, during our period of online course delivery, faculty and staff need to remain vigilant in protecting a student’s right to educational privacy.

Does CIA ban all travel for employees?

June 3, 2020: CIA does not prohibit employees from traveling, but we require notification if they have been traveling outside the country or in an area that's considered high risk for COVID-19. And we strongly recommend adhering to CDC guidelines.