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Admissions . Financing Your Education . Work Study Program 

Federal Work-Study Program

What is the Work-Study Program?

The Federal Work-Study (FWS) program allows students to earn funds for educational expenses by working a part-time job on campus or at several approved off campus sites. This program is designed to provide students with an opportunity for employment arranged around class schedules. The money earned from the FWS program may be used for tuition, fees, room, board, books, and any other educational expenses. However, no money is ever automatically credited toward payment of your tuition and fees, on-campus housing or other CIA charges or expenses.

Download CIA’s Work-Study Brochure for more information.

How Do I Become Eligible?

To be eligible for the Federal Work-Study program you must demonstrate financial need (determined by the Department of Education) by completing the Free Application for Federal Student Aid (FAFSA) at www.fafsa.ed.gov, and all other required financial aid forms every year by March 15th. Eligibility is determined each year so application must be made each year.

As a First Year Student, How Do I Begin the Work-Study Process?

Once you have received and accepted an Award Letter confirming your eligibility for the Federal Work-Study program, you must visit the Career Center (JMC 120)  to complete the following documents:

  • Form W-4: Federal IRS Employee’s Tax Withholding Allowance Certificate
  • Form IT 4: State of Ohio Employee’s Tax Withholding Exemption Certificate
  • Form I-9: Employment Eligibility Verification for Homeland Security and U.S. Citizenship and Immigration Services. (You will need to provide two forms of identification— a photo ID and an original Social Security card or Birth Certificate. Or a  Passport may also be used )
  • Paycheck Direct Deposit Authorization Form

How Do I Find a Work-Study Job?

When you accept Federal Work-Study, it is your responsibility to secure employment. All work study jobs are posted on College Central, a comprehensive job board which also has internships, freelance and permanent employment opportunities. Visit the Career Center for assistance with:

  • Obtaining  your unique access ID for College Central
  • Logging on to College Central
  • Or  help in finding a position

What is the Next Step?

Contact the supervisor on the job posting to arrange for an interview. If you are hired for the position, obtain a Work-Study Referral Form from the Career Center or the supervisor. This serves as the contract between you, your supervisor and the Office of Financial Aid (OFA). It must be signed by all parties and returned to the Career Center before you begin working to generate your paycheck.

I Had a Work-Study Award Last Year. Do I Have it Again this Year?

Not automatically. Remember, you must apply every year for Financial Aid to be eligible to receive an award. Check with the Career Center or the Office of Financial Aid (OFA) to make sure it is part of your Financial Aid package for the current academic year. Once confirmed, download a  Work-Study Referral Form or obtain one from the Career Center, the OFA or your supervisor. Return this form to the Career Center prior to beginning work. Payment WILL NOT be made for hours worked prior to submitting this form.

Can I Continue to Work in the Summer Using My Work-Study Funds?

The financial aid award year begins on July 1 of each year and ends on June 30 of each year. If you have not earned your entire Federal Work-Study award during the academic year, you may continue to work at your job (or obtain another one) once classes have ended until June 30. Beginning July 1, only students who have been awarded and accepted federal work-study for the upcoming academic year are eligible to work for the summer. Additionally on July 1, you must be rehired  to continue working for the remainder of the summer. You must also complete a new Work-Study Referral Form and return it to the Career Center to generate your pay.

NOTE: It is your responsibility to monitor your earnings so as not to exceed your allotted award. Accumulated hours worked during the summer will  affect your  available funds to earn for the next academic year.

Payment for hours worked will not be made if you have surpassed your award amount for the academic year.

Please contact the Career Center or the OFA with any additional questions.

For more information:

Caprice Odom
Financial Aid Counselor
216.421.8024 | Contact

- OR -

Amy Goldman
Director of Career Center
216.421.8073 | Contact

Location + Hours 

Location: 
Room 120, Joseph McCullough Center, 11610 Euclid Avenue  

Hours:
Mon–Fri, 8:30am–4:30pm 

Drop-ins welcomed, appointments preferred

A CIA Education is Within Your Reach

A CIA Education is Within Your Reach

Take these simple steps to learn your options

Financial Aid Forms

Financial Aid Forms

Click here to access important financial aid forms, publications, and links for more information.

Office of Financial Aid

Hours
M – F 
8:30am – 4:30pm

Address

11141 East Blvd
Cleveland, OH 44106

Phone
216.421.7425 or
800.223.4700

Fax
216.754.3634

Email 

financialaid@cia.edu

Still have questions?

Visit our financial aid FAQs or read our financial aid brochure.

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