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Students! Access Spring 2008 Final Exam Schedule

Students! Access Preliminary Fall 2008 Schedule

Location:
Joseph McCullough Center for the Visual Arts
11610 Euclid Avenue
Room 202
Phone: 216-421-7321
Fax: 216-754-3385
email: registrar@cia.edu
Mailing Address:
Registrar's Office
The Cleveland Institute of Art
11141 East Boulevard
Cleveland, OH 44106

Office Hours:
8:30am-12:30pm and 1:30-4:30pm
Monday-Friday

Staff:
Karen Hudy, Registrar
Phone: 216-421-7320
Fax: 216-754-3385
email: khudy@cia.edu

Anne Adams, Assistant Registrar
Phone: 216-421-7321
Fax: 216-754-3385
email: aadams@cia.edu

Duties And Responsibilities:
Scheduling courses and registration for students in the degree program
Maintaining permanent academic records
Maintaining change of student names and addresses
Issuing transcripts
Issuing ID cards to enrolled students
Processing and mailing semesterly grade reports for degree program students
NOCHE cross-registration
Verification of enrollments
Certification of degrees earned
VA certifications
Commencement information and printing of diplomas
Institute statistical enrollment information
Academic year calendar

Transcript Requests
Download a transcript request form.

Please direct any questions regarding transcripts to the Registrar's Office by phone (216-421-7321) or by email (registrar@cia.edu).

Change Of Address Or Name
Current Students: Update your address here.

CIA Alumni: Update your contact information to the Alumni Office, phone: 216-421-7412, fax: 216-421-7438.

ID Cards

ID cards are issued to all enrolled students by the Registrar's Office. The Institute is in the process of implementing a new ID card system. Questions regarding ID's should be directed to the Registrar's Office (phone: 216-421-7321, e-mail: registrar@cia.edu).

Authorization for the Release of Federal Information
The Family Educational Rights and Privacy Act of 1974 (FERPA) allows the Institute to release information from a student’s educational record without the student's written consent to school officials who have a legitimate educational interest in the record, or to a parent if the student is a dependent of that parent as defined by the Internal Revenue Code. . This form must be updated each year. All changes must be made at the Office of the Registrar. Download the form here.

CIA STUDENTS CROSS-REGISTERING AT OTHER INSTITUTIONS:
The Cleveland Institute of Art students who are enrolled full-time and who are in good academic standing may take one course per semester during the academic year at any of the following member colleges and universities of the Northeast Ohio Council on Higher Education (NOCHE):
Baldwin-Wallace College
Case Western Reserve University
Cleveland Institute of Music
Cleveland State University
Cuyahoga Community College
David Myers College
Hiram College
John Carroll University
Lake Erie College
Lakeland Community College
Lorain County Community College
Notre Dame College of Ohio
Ursuline College

Cross-registration is usually limited to third, fourth, and fifth year students and to all Medical Illustration majors. Exceptions may be made in the cases of transfer foundation students who may have room in their schedules due to transfer credits received. Cross-registration is limited to subjects not offered at the Institute. Admission at the host institution is granted on a space-available basis. The cross-registered course is considered as part of the student's full-time enrollment. Additional tuition is not charged unless total credit hours exceed 15 and the student does not have at least a 2.5 cumulative gpa. Lab fees or other fees may be charged by the host institution. Except for Medical Illustration majors, credits for cross-registered courses are treated as transfer credits. Grades of C or better must be achieved in order for the credits to transfer back to CIA. The grade for a cross-registered course does not affect the student's gpa at CIA. To cross-register, students must first receive approval from the CIA Registrar's Office (McCullough Center, Rm. 202). Current course schedules from most of the NOCHE institutions are available in the Registrar's Office.

Students From Other Institutions At CIA
Full-time students from other member schools of the Northeast Ohio Council on Higher Education who are in good academic standing are eligible to cross-register for one course per semester at The Cleveland Institute of Art on a space-available basis.

Cross-registration to CIA is restricted to evening Continuing Education classes unless the student is a declared studio art major. Studio art majors from other institutions interested in cross-registering for day, degree courses must secure permission from the CIA Admissions Office. (Courses in the degree program not open to cross-registrants include: Graphic Design, Illustration, Industrial Design, Interior Design, and Medical Illustration.) Cross-registrations for degree program courses are processed through the CIA Registrar's Office (McCullough Center, Rm. 202) and are accepted no earlier than the week prior to the start of classes.

Cross-registrations for evening Continuing Education courses are processed through the Continuing Education Office and are accepted no earlier than the first evening of classes. Prior permission from the CIA Admissions Office to cross-register for Continuing Education courses is not required.

All students cross-registering to CIA from other institutions must have an approved cross-registration form, in addition to any other requirements mentioned above, before the cross-registration is accepted.

Questions regarding cross-registration may be directed to the Registrar's Office by phone (216-421-7320) or by email (registrar@cia.edu).

The Cleveland Institute Of Art Grading System

CIA uses a dual grading system, allowing instructors to separately evaluate a student's accomplishment and effort.

Accomplishment:

A 4.0
A- 3.7
B+ 3.3
B 3.0
B- 2.7
C+ 2.3
C 2.0
C- 1.7
D+ 1.3
D 1.0
D- 0.7
F 0.0
P Pass
W Withdraw
I Incomplete
AU Audit
NG No grade issued by instructor

Effort (optional):

E Excellent
S Satisfactory
U Unsatisfactory

To compute a grade point average (GPA), each grade (in points) is multiplied by the number of semester hours that it represents; total points are then divided by total semester hours. Grades of "incomplete" must be made up for a letter grade by the end of the fourth week of the following semester in order to avoid failure of the course. Students wishing to change a course to audit status must do so by the end of the eighth week of the semester. An audited course carries the same tuition charge as a course taken for credit.

Certification Of Enrollment And Verification Of Degrees
The Registrar's Office is responsible for certification of enrollment and verification of degrees conferred.

Certification Of Enrollment
Enrollment certifications include information such as enrollment status (full-time, part-time, etc.), terms attended, and anticipated dates of graduation. Grade information is not part of an enrollment certification. Students requiring enrollment certifications for such purposes as medical or car insurance, loan deferments, employment, etc. should contact the CIA Registrar's Office by mail, phone (216-421-7321), fax (216-754-3385), email (registrar@cia.edu), or in-person. Enrollment certifications take two to three days for processing from the time the request is received. There is no charge for enrollment certifications.

Verification Of Degrees
Verification of degrees is done through the Registrar's Office. Because graduation dates and degrees are part of public record and not subject to FERPA, such information may be released to employers and other parties outside of CIA. Information confirmed in a degree verification includes: degree received, date conferred, and major. Information on courses taken and grades received are never part of a degree verification. Evaluative information on a student's performance (grades, gpa's, etc.) can be released to a third party only with written permission of the student. Requests for degree verifications should include as much information as possible known about the student: complete name-including former names, social security number, date of birth, graduation year, degree received, etc. Requests for verification of degrees should be directed to the Registrar's Office by mail, phone (216-421-7321), fax (216-754-3385), email (registrar@cia.edu) or in-person. There is no charge for verification of degrees.

Diploma Reprints
Requests for diploma reprints should be directed to the Registrar's Office. Diplomas are printed only once a year in May. Graduates requesting diploma reprints must supply the Registrar's Office with their diploma name, year of graduation, major, and mailing address. Diploma reprints carry a $50 fee. Diplomas will be mailed only after the $50 fee has been pre-paid in-full. Diploma requests can be made by mail, phone (216-421-7321), fax (216-754-3385), email (registrar@cia.edu), or in-person.

Veterans Benefits

CIA's Bachelor of Fine Arts program is approved for VA educational benefits. VA certifications for benefits are processed through the Registrar's Office. Students must be accepted and enrolled in the degree program before enrollment certifications are forwarded to the VA. VA certifications for new students are processed during the first week of the semester. The student should receive the first benefits check 4-6 weeks following certification. Returning students may request advance payment of their first benefits check during the summer. Advance payments are sent directly to the CIA Student Accounts Office and are applied directly to the student's tuition account. Advance payment covers the first two months of benefits payments. All subsequent benefits checks are sent directly to the student. Students must be certified by the Registrar's Office for VA benefits every year in which they are enrolled. Questions regarding VA benefits should be directed to the Registrar's Office by phone (216-421-7321) or by email (registrar@cia.edu).

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