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About . Careers at CIA 

Careers at CIA

Posted On September 11, 2017


The Cleveland Institute of Art is one of the nation's leading independent colleges of art and design. The Institute enrolls 625 undergraduates, with about 200 living in campus-operated housing. We are seeking a Registrar.

This professional position is responsible for managing the registration process for all students in all programs (other than those managed by Continuing Education + Community Outreach) and ensures adequate staff and technological resources to effectively support the registration process. He or she serves as “product manager” for the registrar’s section of the student information system.

Principal Responsibilities of the Registrar role include:

  • Maintains the student and course databases.
  • Works closely with the Information Technology Department.
  • Provides record-keeping and statistical reporting on student enrollment, grades, faculty loads, etc. to Institute management to support current and future planning.
  • Responsible for preparation of semester class schedule and classroom assignments in cooperation with faculty department chairs.
  • Ensures compliance with FERPA regulations in maintenance and issuance of transcripts and other confidential academic records, as well as developing and implementing appropriate registration policies and procedures.
  • Provides accurate and timely processing of mid-term and final grades.
  • Works with the Business office to develop registration materials, and emails billing and registration documents to all students each semester.
  • Supports self-study, accreditation, and other planning activities with data about enrollments, retention, attrition, demographic profiles, and degree production.
  • Responds to external requests for enrollment information (surveys, state, federal reports).
  • Supports Academic Services (advising, etc.) department in developing degree audit and other appropriate processes.
  • Conducts the degree audits for candidates.
  • Evaluates academic transfer credits for entering and current students.
  • Is a member of the Curriculum Committee, maintains an understanding of curriculum requirements, and provides input to the CAO on curricular concerns.
  • Holds membership in appropriate professional organizations and maintains currency with policies and trends in the registration and records management fields.
  • Oversees certification of student enrollments for external agencies, including provision of required reports to the National Student Clearinghouse.
  • Acts as the advisor and reporting officer for students enrolled under programs provided by the U.S. Department of Veterans’ Affairs.
  • Determines the general academic calendar in consultation with other Institute managers.
  • Manages fiscal operations of the Registrar’s office, including preparation of the annual budget and payment authorizations for invoices.
  • Supervises administrative staff in the Registrar’s office and performs managerial functions of same.

Candidate Qualifications and Characteristics:

The selected Registrar will have five to seven years of progressive responsibility in management or associate management of the registrar function in an institution of 2,000 or fewer students. Previous experience as a full registrar is highly desirable. The Registrar will hold, at a minimum, an undergraduate degree. In addition, the ideal candidate will have:

  • Thorough understanding of the Jenzabar data management system, including but not limited to maintenance of data integrity and report development.
  • Understanding of the structure, interdependencies, and current management practices within higher education.
  • Knowledge of the requirements of internal and external organizations for data management and evaluation purposes.
  • Experience in working with the reporting requirements of the National Student Clearinghouse and Department of Veterans’ Affairs.
  • Demonstrated skills in organization, time management, effective communication, and social intelligence.

Other areas important to have when being considered for the role include:

  • Demonstrated commitment to professional development.
  • Knowledge of and experience with word processing, spreadsheet, and database management software.
  • Demonstrable budget management knowledge and experience.
  • Ability to develop, implement, document, and evaluate programs and policies.
  • Effective oral and written communication skills, and the ability to provide clear instructions.
  • Proven interpersonal and leadership skills.
  • Ability to work with people in a helpful and courteous manner.
  • Ability to work productively with faculty.
  • Ability to lead and encourage staff to work as a team.
  • Supervisory and training experience.

Send all application materials to:

Larry S. Imely
Lawrence Stephen Partners, Inc.
440.596.7007 (M)

Laura Dover
Lawrence Stephen Partners, Inc.
330.704.2737 (M)

The Cleveland Institute of Art is an equal opportunity employer, committed to building and sustaining a culturally and ethnically diverse campus environment, and to the principles that promote inclusion.

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As part of the Cleveland Institute of Art's commitment to the diversity of its workforce, applicants are requested to self-identify race/ethnicity. Providing this information is strictly voluntary and any information disclosed will not be used in the hiring process.

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